How to Upload
Open your project and go to the upload page. You have two options:
- Drag and drop files directly onto the upload area.
- Click to browse and select files from your computer.
You can upload entire folders by clicking “Upload Folder.” This is useful when you have case files organized in directories — Sputnik processes every file in the folder.
The maximum file size is 200 MB per file. Up to 5 files upload simultaneously. See Supported File Types for the full list of accepted formats.
What Happens After Upload
Processing starts automatically. Depending on the file type, Sputnik:
- Extracts text from PDFs (including scanned documents via OCR)
- Converts Word, Excel, and PowerPoint files to searchable text
- Transcribes audio and video files
- Reads images directly with AI
Then AI analysis runs on every file to extract a title, summary, document date, people, organizations, and key events. Tags are created automatically based on the content.
Document Status
After uploading, each document shows a status:
| Status | What it means |
|---|
| Processing | Sputnik is working on this document. This usually takes a few minutes. |
| Processed | Done. The document is fully analyzed and searchable. |
| Stored | The file is saved in your project but was not a type that could be analyzed. You can still download it. |
If Something Goes Wrong
Occasionally a document can’t be processed. The status tells you why:
| Status | What to do |
|---|
| Password-protected | Remove the password from the file and re-upload it. |
| Document is empty | The file contains no readable content. Check that it’s the correct file. |
| Timed out — too large | The file is too large for processing. Try compressing it or splitting it into smaller files. |
| Format not supported | This file type isn’t supported. See Supported File Types. |
| Could not process | Something unexpected went wrong. Try re-uploading the file. |
Failed documents are still stored safely in your project. You can download them at any time.
